{"id":3752,"date":"2025-06-27T17:26:25","date_gmt":"2025-06-27T15:26:25","guid":{"rendered":"https:\/\/nubisoft.io\/blog\/?p=3752"},"modified":"2025-12-23T12:56:37","modified_gmt":"2025-12-23T11:56:37","slug":"custom-it-solutions-for-agriculture-case-study","status":"publish","type":"post","link":"https:\/\/nubisoft.io\/blog\/custom-it-solutions-for-agriculture-case-study\/","title":{"rendered":"Custom IT Solutions for Agriculture \u2013 case study"},"content":{"rendered":"
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Brief<\/h1>\n

Every industry has its own dynamics, but good technology works universally. While we typically work with e-commerce and healthcare sectors, we’re not afraid to take on projects in less obvious sectors \u2013 such as agriculture \u2013 as long as the problem is clearly defined and the client is ready to collaborate.<\/strong><\/span><\/p>\n

This was the case with \u015awierkot company, for which we’ve implemented three comprehensive systems so far. All were developed in stages \u2013 the first success became the foundation for subsequent implementations. Each project addressed a different aspect of \u015awierkot’s operations, but all arose from the same need:<\/span><\/p>\n

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Bringing order to chaos through tools tailored to how the company actually works.<\/strong><\/p>\n<\/blockquote> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n

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Client<\/h1>\n

\u015awierkot<\/a> is one of the most recognizable partners in Poland’s agricultural industry, with over 30 years of operating history. The company specializes in selling and servicing agricultural machinery, providing agricultural services, and oversized transport. <\/span><\/p>\n

It’s an authorized dealer for brands including Claas and operates actively in Poland and Central-Eastern European markets. Repeatedly awarded in independent rankings for service and support quality, \u015awierkot consistently combines tradition with a modern approach to technology.<\/span><\/p> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n

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\"This<\/figure>\n\n\n<\/div>\n<\/div>\n\n
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\u00a0<\/h1>\n

Project 1: Machinery Fleet<\/b><\/h1> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n
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Problem<\/h2>\n

\u015awierkot handles a large number of agricultural machinery service requests \u2013 both under warranty and beyond. Service teams work not only at fixed locations but also in the field, often intervening directly at customer sites.<\/span><\/p>\n

The dynamic growth in service requests meant that existing tools were no longer sufficient. Previously used tools \u2013 Excel spreadsheets and paper forms \u2013 had worked well for years, but as operations scaled up, modernization became necessary. The number of machines, orders, employees, and parts used in repairs was increasing. <\/span><\/p>\n

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The client needed a tool that would simplify repair registration and enable analysis of costs and operational efficiency.<\/span><\/p>\n<\/blockquote>\n

Solution<\/h2>\n

We created a web-based system that enables:<\/span><\/p>\n

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  • Adding service operations with costs (fuel, travel, parts, labor hours)<\/span><\/li>\n
  • Planning service work \u2013 all orders are visible in a calendar and contain information about the responsible technician and repair location. This allows workers to plan multiple nearby jobs for a single trip<\/span><\/li>\n
  • Machine registry by VIN number \u2013 technicians have access to specific machine service history<\/span><\/li>\n
  • Photographic documentation of each repair, enabling transparency and reducing complaints<\/span><\/li>\n
  • Generating statistics on service profitability and most common failures<\/span><\/li>\n<\/ul>\n

    Real-time data entry from mobile phones was also possible, which was crucial for field workers.<\/span><\/p> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n

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    Result<\/h2>\n

    The system significantly improved service management. Browser-based access allows data updates from the field. All data is centralized, enabling instant searches of machine histories.<\/span><\/p>\n

    Tech stack:<\/strong> PHP Laravel + PostgreSQL<\/span><\/p> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n

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    \"This
    Repair registry view in Machinery Fleet tool<\/figcaption><\/figure>\n\n\n<\/div>\n<\/div>\n\n
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    \u00a0<\/h1>\n

    Project 2: Agricultural Services Management System<\/b><\/h1> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n
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    Problem<\/h2>\n

    The company also provides agricultural services for farms with large acreage. Orders are executed seasonally, within short time windows, and require an extensive machinery fleet and large workforce. During peak season, the company also works with subcontractors.<\/span><\/p>\n

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    Due to the seasonal nature of services and the large number of people and machines involved, the need for a centralized system to facilitate organization, reporting, and settlements became increasingly apparent.<\/span><\/p>\n<\/blockquote>\n

    Solution<\/h2>\n

    Through an iterative development process, working closely with the client, we created a comprehensive web system for service management. Key functionalities:<\/span><\/p>\n

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    • Work Orders \u2013 complete contractor registry, work scope definition, rates, deadlines<\/span><\/li>\n
    • Implementation monitoring \u2013 enabling task assignment to employees and subcontractors, time and scope registration of completed activities<\/span><\/li>\n
    • Dedicated interfaces for employees for self-reporting and a panel for subcontractors simplifying registration and settlements<\/span><\/li>\n
    • Document repository \u2013 ability to attach invoices and other documents to orders<\/span><\/li>\n
    • HR module (added in a later phase at client request) \u2013 managing work cards, vacation requests<\/span><\/li>\n
    • Analytics and reports \u2013 evaluating order profitability, team efficiency, machinery resource utilization<\/span><\/li>\n<\/ul>\n

      Result<\/h2>\n

      The system supports the end-to-end order chain: from contract to reporting. Implementation was staged, with new functionalities added according to emerging client needs.<\/span><\/p>\n

      Tech stack:<\/strong> PHP Symfony + PostgreSQL<\/span><\/p> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n

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      \"This
      Work Orders track all agricultural jobs done for each client, including work details, duration, and costs for invoicing.<\/figcaption><\/figure>\n\n\n\n
      \"This
      Here’s view of the Work Order details<\/figcaption><\/figure>\n\n\n\n
      \"This
      Job \u2013 a single work task for a client.<\/figcaption><\/figure>\n\n\n<\/div>\n<\/div>\n\n
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      \u00a0<\/h1>\n

      Project 3: Machinery Sales and Logistics + Transport + Call Center<\/h1> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n
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      Problem<\/h2>\n
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      \u00a0The third area of operations \u2013 machinery sales \u2013 required the most advanced approach.<\/strong><\/p>\n<\/blockquote>\n

      The problem involved not just record-keeping, but the entire process: from ordering through configuration and machine assembly to customer delivery. The complexity of the sales and logistics process \u2013 encompassing configuration, assembly, and machine transport \u2013 required greater transparency and control over key stages, including inventory status.<\/p>\n

      Solution<\/h2>\n

      We designed the most comprehensive of the three systems, consisting of five main modules:<\/span><\/p>\n

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      • Warehouse<\/strong> \u2013 registry of each machine by VIN number with status, location, equipment, and required actions. The system handles several company branches in southern Poland and allows complete tracking of machine movements.<\/span><\/li>\n
      • Demonstration and rental<\/strong> \u2013 managing machines temporarily unavailable due to demonstrations, rentals, or business partnerships.<\/span><\/li>\n
      • Call center<\/strong> \u2013 module synchronized with other systems, automatically generating customer contact lists after sales completion or service delivery. Contains interactive satisfaction survey forms and analytical tools for monitoring service quality.<\/span><\/li>\n
      • Transport<\/strong> \u2013 registry of oversized transport orders with cost calculation, photographic documentation, and invoicing integration.<\/span><\/li>\n
      • Transactions<\/strong> \u2013 sales profitability analysis including all component costs: purchase, assembly, transport, parts, and additional services. The tool supports pricing and sales commission determination.<\/span><\/li>\n<\/ul>\n

        Result<\/h2>\n

        The system brought order and transparency to one of the company’s most complex operational areas \u2013 machinery sales and logistics. <\/span><\/p>\n

        Through data centralization and module integration, efficient management of the entire cycle became possible \u2013 from warehouse receipt through presentation, transport, and customer contact to final settlement. <\/span><\/p>\n

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        Company employees gained access to real-time current information, significantly reducing error risk and accelerating service.<\/span><\/p>\n<\/blockquote>\n

        Tech stack:<\/strong> React + Nest.js + PostgreSQL + Redis<\/span><\/p> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n

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        \"This
        Registry of all farming machines – also available on mobile<\/figcaption><\/figure>\n\n\n\n
        \"This
        Detailed view of a single machine<\/figcaption><\/figure>\n\n\n\n
        \"This
        The tool allows users to assign and manage tasks.<\/figcaption><\/figure>\n\n\n\n
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        The tool was optimized for display on mobile phones.<\/figcaption><\/figure>\n\n\n<\/div>\n<\/div>\n\n
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        Cooperation Summary<\/h1>\n

        In this collaboration, thanks to client trust and readiness for close cooperation, we built a cohesive ecosystem of tools that meets the needs of different departments \u2013 from field workers to sales staff and management.<\/span><\/p>\n

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        • Through these tools, the company gained complete control over key processes \u2013 from machine service through agricultural service delivery to sales and logistics.<\/span><\/li>\n
        • Field and office team work became unified through real-time data access, eliminating the need for manual information transfer and reducing error risk.<\/span><\/li>\n
        • Customer service became more transparent and consistent \u2013 requests are documented, handled faster, and collaboration history is easily accessible.<\/span><\/li>\n
        • Automation of reports and analytical tools enabled management to make sound decisions based on reliable data rather than intuition or individual experience.<\/span><\/li>\n<\/ul> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n
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          Conclusions<\/b><\/h1>\n

          We don’t operate according to ready-made templates \u2013 we always begin work with thorough understanding of client processes. We define key requirements, model processes, design interfaces, and develop systems to be maximally useful.<\/span><\/p>\n

          The client team doesn’t need to speak IT language \u2013 we translate business needs into well-designed modules that communicate through proven architectures and selected technological components. Our approach is based on several universal principles:<\/span><\/p>\n

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          • We start with understanding the process, not the code<\/span><\/li>\n
          • We don’t build “off-the-shelf systems” \u2013 every functionality stems from real need<\/span><\/li>\n
          • We think about scalability \u2013 we design every solution to work today but also be ready for tomorrow<\/span><\/li>\n
          • We’re not afraid of industries we don’t know \u2013 because we know how to translate processes into code<\/span><\/li>\n<\/ul>\n
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            If you feel your current tools hinder more than help, it’s a sign that it’s time for change. We design systems that truly streamline work because they’re tailored to your industry’s specifics, not the other way around.<\/span><\/p>\n<\/blockquote>\n

            Contact us and see what well-planned digitization can look like.<\/span><\/p> <\/div>\n \n \n <\/div>\n <\/div>\n<\/div>\n\n

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            \n Who are we? <\/h2>\n

            \n At NubiSoft, we help software providers modernize their healthcare systems through proven technical strategies. Our expertise enables you to adapt legacy medical software for contemporary requirements while maintaining reliable service for your clients. <\/p>\n\n <\/div>\n